Procedure

Procedure

The staff starts with a story conference the first day of each week. Ideas are pitched and section editors select article ideas to assign. Within the same week, the editors-in-chief and managers will review and revise the content ideas before approving them.

Print Procedure
Print ideas should be assigned by Wednesday of the second week of print cycle, and ideas should be filled out on an idea sheet for designers to reference for design layout.

Section editors will then assign writers the articles and assign a photographer to capture photos for the specified event or idea. Upon uploading, the photo editor will select and approve certain chosen photos to be published along with the article/media post.

Upon assignment [usually within the first through fourth week of a print publishing cycle], writers interview and collect quotes for their articles. They continue to write and edit up until the deadline, as set at the section editors’ discretion. During this time, the section editors will review and edit the articles, and writers will appropriately address editors’ comments. After editors deem an article satisfactory, the copy editor will review the article. The copy editor will verify facts, correct grammar and AP style-related errors and check for editorializing; in short, the copy editor must make sure that the article adheres to The Hoofprint’s standards in quality.The photo editor will look over all photos going into print and make necessary adjustments, including but not limited to increasing the brightness, heightening contrast or replacing the photo altogether. Finally, an editor-in-chief will review the article before publishing.

For the final print deadline, an editor-in-chief must approve articles and any accompanying photos for soft news one week before the final deadline, and for hard news the approval may be up to two days before the final deadline. Meanwhile, the designers are responsible for adding the completed content onto the corresponding spreads and finishing any other design elements. Printouts of the pages will be edited and reviewed by the editors-in-chief at least five days before the final deadline. After corrections, the adviser will review a second set of print outs to suggest final changes before publishing. Any part of the publishing process that is not completed by the assigned deadline date–whether those deadlines be for photo, content, design; and even for smaller deadlines in the production process–will be marked as late and will receive a letter reduction in grade.

Online Procedure
For our website, section editors will give written, photographic, or alternative-media-based assignments on a weekly basis. Online ideas should be assigned at a minimum of one week before publishing.

When assigning, editors must thoroughly discuss with the photo editor about who will take the photos, when the photo will be taken and the concept of the photo. A photo is required for all assignments. The deadlines for these assignments will be set based on the section editors’ discretion. All photographic content that will be published must be approved by the photo editor. Section editors will then collaborate with the assigned writer/photographer/video-maker to create a finished product.

After the section editors have completed their edits, the copy editor will review the content. Lastly, an editor-in-chief will review the content, and following approval, the content may be published online by a manager or editor-in-chief. As for deadlines, final edits must be completed the day prior to publishing. This means that, by the night before, the Copy Editor and an editor-in-chief must have already looked at and approved the article. The only exception to this rule are the certain cases in which the content is time-sensitive and cannot be finished earlier. In these specific cases, the section editors must inform the online editors-in-chief or manager ahead of time so that they may plan accordingly.

All content must be published by 9 p.m.; any content not completed by this time will be submitted for review but published the following day, and section editors will receive a missed deadline and a lowered letter grade.

For the time being, the Sports Twitter account (@WalnutHS_Sports) will be run by an editor-in-chief, while the News Twitter account (@WalnutHS_News) will be run by News editors, with each tweet approved by an editor-in-chief. Tweets must be written in hard news style, and some tweets can be accompanied by a relevant photo or news brief. Each link must be accompanied by a blurb or a descriptive phrase that briefly explains the article in fewer than 140 characters. A Tech editor will be in charge of posting on the Publications Facebook (WHS Publications) and Instagram (@whspublications) pages. As these pages are not specific to a particular section, a wide variety of sections can be covered in these posts, and there will be more flexibility in the purposes these accounts serve: featuring students and photos, making Publications-related announcements and posting links to any media and articles from our website.